PPAP Part Submission Warrant (PSW): every required field explained

The Part Submission Warrant (PSW) summarizes the entire PPAP package. Governed by the AIAG PPAP standard, a PSW is required for each part number unless otherwise stated by the customer.

A full PPAP submission can include up to 18 elements, dimensional results, material certifications, process capability studies and more, and the PSW is the cover document that ties them together, declaring that every required element has been completed and that the part conforms to the customer's requirements. Get our free Part Submission Warrant template for Excel or as a fillable PDF.

Part Information

• Part Name: Engineering released finished item part name
• Customer Part Number(s): Engineering released finished item part number
• Engineering Drawing Change Level & Approval Date: Show change level and date for submission
• Additional Engineering Changes: Include all authorized engineering change documents and approval dates not yet incorporated on the drawing but which are incorporated in the part
• Shown on Drawing Number: The design record that specifies the customer part number being submitted
• Purchase Order Number
• Part weight: The actual weight of the part in kilograms to four significant places
• Engineering Change Level and Approval Date

• Part Revision Level 
• Tool Purchase 
• Checking Aid Number: If one is used for dimensional inspection

Organization Manufacturing Information

• Organization Name and Code: The code assigned to the manufacturing location on the purchase order
• Organization Manufacturing Address: Complete address of the location where the product was manufactured

Submission Information

• Customer Name/Division: Corporate name and division or operations group
• Contact Name
• Application: Enter the model year, vehicle name, or engine, transmission, etc.

Reason for Submission

• Initial Submission
• Engineering Change(s)
• Tooling: Transfer, Replacement, Refurbishment, or Additional
• Correction of Discrepancy
• Tooling Inactive > than 1 year
• Change to Optional Construction or Material
• Sub-Supplier or Material Source Change
• Change in Part Processing
• Parts Produced at Additional Location
• Other (specify details)

Requested Submission Level

Identify the submission level requested by your customer.

Learn more about PPAP submission levels. 

Declaration

• Explanation/Comments: Provide any explanatory details on the submission results, additional information may be attached as needed
• Contact information and signature of the responsible supplier official. After verifying that the results show conformance to all customer requirements and that all required documentation is available, person will approve the declaration and provide name, title, phone number, and email address

Download our free PPAP template, or get just the part submission warrant below.

Organizing the dimensional data behind your PSW

The PSW declares that a part conforms, but that declaration rests on the dimensional results collected during inspection, each characteristic on the drawing measured, checked against tolerance, and traceable back to a specific requirement. Ideagen Quality Control (formerly InspectionXpert) balloons your part drawing, imports measurement results from a CMM or hand tools, and organizes that dimensional data so it's ready to support your PSW and the rest of your PPAP package, instead of being assembled by hand from a spreadsheet for every submission.

Get free access for 14 days, or download our free PPAP template, or get just the part submission warrant below.

Download Free PSW Template

Frequently asked questions

What is a PPAP Part Submission Warrant?

The Part Submission Warrant (PSW) is the summary document for a PPAP package, governed by the AIAG PPAP standard. It declares that a part conforms to the customer's requirements and that all required PPAP elements have been completed, and is required for each part number unless otherwise stated by the customer.

When is a Part Submission Warrant required?

A PSW is required for each part number submitted for PPAP approval, unless the customer states otherwise. The specific reason for submission, such as an initial submission, an engineering change, or a tooling transfer, is documented directly on the PSW.

What's the difference between PPAP submission levels 1 through 5?

Submission levels range from Level 1 (PSW only) to Level 5 (PSW with product samples and complete supporting data available for review at the supplier's manufacturing location), with Levels 2 through 4 covering varying degrees of supporting data and customer-defined requirements in between.

Last updated July 9, 2026.